Destination Wedding Vendor Booking Timeline

Planning a destination wedding requires careful coordination with various suppliers, and knowing the right time to contact each one is crucial to ensuring everything runs smoothly. As a wedding planner specialising in destination weddings, I can help you find the right suppliers, negotiate contracts, and manage logistics so you can enjoy a stress-free planning process.

12-18 Months Before the Wedding

  1. Venue
    This should be your first priority, as venues at popular destinations can book up quickly. Once you have a confirmed venue, you can plan the rest around it. Confirm availability, dates, and packages that may include catering, décor, and other essentials.
    How I can help: I have connections with venues in the French Alps, Burgundy, Champagne region and beyond, and I can help you find one that fits your vision and budget.

  2. Wedding Planner (if needed)
    Hiring a local wedding planner early on is a great way to ensure you have someone who knows the area, suppliers, and local customs. They can also help you coordinate other services.
    Why work with me? I specialise in destination weddings and can take care of all the logistics, from supplier recommendations to on-the-day coordination.

9-12 Months Before the Wedding

  1. Caterer
    Some venues may offer in-house catering, but if not, start contacting caterers about 9-12 months in advance. You’ll want to arrange tastings or request sample menus based on your theme and preferences.
    How I can help: I can recommend trusted caterers who specialise in your preferred cuisine and arrange tastings to ensure everything is perfect.

  2. Photographer/Videographer
    Destination photographers often book far in advance. If you have a specific style in mind or a well-known photographer, reach out 9-12 months ahead.
    Need support? I have a network of talented photographers who know how to capture the magic of a destination wedding.

  3. Entertainment/DJ/Band
    If your venue doesn’t provide entertainment, or if you want a specific type of music or performer, contact potential entertainers 9-12 months in advance.
    How I can assist: I can help you find musicians or DJs who match your wedding vibe and ensure they have the right setup for your venue.

6-8 Months Before the Wedding

  1. Hair and Makeup Artist
    Many destination brides opt for local beauty professionals. Research and book your hair and makeup artist 6-8 months in advance.
    No need to stress: I can recommend top beauty professionals who specialise in bridal styling and arrange trials if needed.

  2. Florist
    If your venue doesn’t include flowers, contact local florists around 6-8 months before the wedding to discuss availability, flower options, and décor ideas.
    Note: It is often easier to work with a wedding designer who can provide both floral arrangements and decoration hire, ensuring a cohesive design and simplifying the planning process.
    How I can help: I can find the right florist or wedding designer for you, ensuring that everything matches your wedding theme beautifully.

  3. Officiant
    Depending on your destination, you may need to book a local officiant who is familiar with the legalities of marriage in that country or region.
    Let me take care of it: I can help you find an officiant who matches your style, whether you prefer a religious, civil, or symbolic ceremony.

4-6 Months Before the Wedding

  1. Transport
    If you’re arranging transport for guests, book shuttles, coaches, or cars 4-6 months ahead.
    I can coordinate this for you, ensuring smooth transport for your guests from hotels to the venue.

  2. Décor Hire
    If you need furniture, lighting, or other décor elements, contact local hire companies around 4-6 months in advance.
    Simplify your planning: If you’ve hired a wedding designer, they may provide both décor and floral arrangements, reducing the number of suppliers you need to coordinate. I can guide you through this choice.

  3. Stationery/Signage
    For any local print needs, reach out to printers or designers around 4-6 months in advance.
    No need to research suppliers yourself—I can connect you with local designers or recommend elegant digital solutions.

2-3 Months Before the Wedding

  1. Cake or Desserts
    Destination bakeries can often accommodate requests within 2-3 months. Plan to finalise flavours and designs at this time.
    I can suggest skilled bakers who can craft a beautiful and delicious cake that fits your style.

  2. Final Walkthrough with Venue/Planner
    If possible, schedule a final walkthrough with your venue or planner around 2-3 months before the wedding.
    As your wedding planner, I’ll ensure every detail is in place so there are no surprises on the big day.

1 Month Before the Wedding

  1. Confirm All Suppliers
    A month before the wedding, confirm all arrangements with your suppliers, including times, locations, and any final details.
    I’ll handle this for you, double-checking everything with suppliers so you can relax and enjoy the countdown to your wedding!

By following this timeline and working with an experienced wedding planner,
you’ll ensure that everything for your destination wedding is booked,
confirmed, and stress-free.
If you need assistance finding suppliers, coordinating logistics, or managing your big day, I’m here to help!

let’s plan your wedding together
Carousel 5
Chloe & Adam
Chloe & Adam
Carousel-7
Carousel-8
Carousel-9
Carousel-3
Carousel-2
Carousel-1

© Sandrine Philie Photography